Satisfactory Academic Progress

JIU requires all students to achieve satisfactory progress in their academic programs. Satisfactory academic progress (SAP) is evaluated at the end of each payment period (aka: term or 16 weeks). Measurement of student progress at each evaluation is based on both qualitative and quantitative standards. The qualitative standard includes cumulative grade point average (CGPA) and the quantitative standard includes pace of progression (completion rate) to ensure completion within the maximum time frame. To maintain satisfactory academic progress, students must meet minimum requirements for both measures in their selected program of study as follows:

Undergraduate (Associate and Bachelor) Programs

For each payment period, undergraduate students must maintain a cumulative grade point average (CGPA) of 2.0 (C average) or better (3.0 (B average) or better for accelerated bachelor programs). Additionally, during each payment period (aka: term or 16 weeks), an undergraduate student must complete at least 67% of all attempted(1) JIU credit hours. Transfer credits from prior institutions and credit for prior learning are included in the completion rate calculation(2). If a student transfers from one JIU degree program to another JIU degree program, all relevant attempted credits applicable to the new degree program are calculated in SAP.

  • Attempted(1) hours include course drops after the fourteenth (14th) day of class (SC) or failing grades (U, UNA)
  • Earned hours include JIU courses completed with a grade of A, B, C or D
  • Repeated courses are included in the calculation of both attempted and earned credit hours
  • Federal financial aid will pay for no more than one repetition of any course.

Furthermore, undergraduate students will not be eligible to receive Federal Student Aid (FSA) for any courses that exceed 150% of their remaining requirements for their JIU program as described in their Degree Progress Audit. For example, an undergraduate student with no transfer credits is limited to receiving FSA for 180 attempted credit hours in a 120 credit hour program (120 x 150% = 180).

Master Programs

For each payment period, Master students must maintain a cumulative grade point average (CGPA) of 2.5 (C+ average) or better. Additionally during each payment period (aka: term or 16 weeks), a master student must complete at least 67% of all attempted (1) JIU credit hours. Transfer credit(s) from prior institutions and credit for prior learning are included in the completion rate calculation(2). If a student transfers from one JIU degree program to another JIU degree program, relevant attempted credits applicable to the new degree program are calculated in SAP:

  • Attempted(1) hours include course drops after the fourteenth (14th) day of the course (SC), or failing grades (U, UNA)
  • Earned hours include JIU courses completed with a grade of A, B or C
  • Repeated courses are included in the calculation of both attempted and earned credit hours
  • Federal financial aid will pay for no more than one repetition of any course

Furthermore, master level students will not be eligible to receive Federal Student Aid (FSA) for any courses that exceed 150% of their remaining requirements for their JIU program as described in their Degree Progress Audit. For example, a Master of Education student is limited to receiving FSA for 54 attempted credit hours in a 36 credit hour program (36 x 150% = 54).

Doctorate and Specialist Programs

For each payment period, doctorate students must maintain a cumulative grade point average (CGPA) of 3.0 (B average) or better. Additionally during each payment period (aka: term or 16 weeks), a doctorate student must complete at least 67% of all attempted(1) JIU credit hours. Transfer credit(s) from prior institutions are included in the completion rate calculation(2).

If a student transfers from one JIU degree program to another JIU degree program, relevant attempted credits applicable to the new degree program are calculated in SAP.

  • Attempted(1) hours include course drops after the fourteenth (14th) day of the course (SC), or failing grades (U, UNA)
  • Earned hours include JIU courses completed with a grade of A, B or C
  • Repeated courses are included in the calculation of both attempted and earned credit hours
  • Federal financial aid will pay for no more than one repetition of any course

Furthermore, Doctorate students will not be eligible to receive Federal Student Aid (FSA) for any courses that exceed 150% of the remaining requirements for their JIU program as described in their Degree Progress Audit. For example, a Doctorate of Business Administration student is limited to receiving FSA for 108 attempted credit hours in a 72 credit hour program (72 x 150% = 108). JIU recognizes that doctoral students in the proposal-through-dissertation phase of their degree program progress at different rates. Dissertation courses are designed to help the student move through this phase in the appropriate amount of time; however, some students may not be able to finish these courses. In these situations, students may apply for an extension by following the instructions in the Incomplete Grade Policy and those approved will be given a temporary “I” (Incomplete) grade. The “I” (incomplete) grade is not counted in SAP calculations. Once the “I” (Incomplete) grade is changed to the student’s final grade, the grade will be included in the SAP calculation.

Multiple Specializations

Students with multiple specializations will have the additional coursework required for the second specialization included in the completion rate and GPA calculations. For example, student adds a second 4-course specialization they will need to complete 9 new credit hours in addition to their current program requirements (see Multiple Specialization Policy). The student’s completion rate would be calculated now with the 9 additional Credits, e.g. MBA with dual specializations (36 +9 x150% =68%).

 

(1) See Grade Value Summary Table below for list of grades that count as attempted.

(2) The completion rate is calculated by dividing completed credit hours by attempted credit hours (example: 6 completed of 9 attempted = completion rate 67%).

 

Evaluation of Satisfactory Academic Progress (SAP)

At the end of each payment period (aka: term or 16 weeks), students who have not met the minimum requirements, either CGPA or completion rate, for their selected program of study are identified and communicated to via email to the student’s address of record. SAP status and corresponding communications are progressive as follows:

Status Impacts
SAP1 Academic Warning Student is still eligible to receive Federal Student Aid (if applicable); however, student must meet SAP requirements by the end of the next payment period or progress to SAP2 Appeal Notification.
SAP2 Appeal Notification Student failed to meet SAP requirements while on SAP1 Academic Warning and eligibility to receive Federal Student Aid (if applicable) is at risk. Student has the opportunity to appeal the loss of Federal Student Aid eligibility (see SAP appeal instructions below). Regardless of appeal decision, student must meet the provided Academic Plan by the end of the next payment period or be placed on SAP3 and subsequently dismissed from JIU. 
SAP2 Academic Probation Student’s appeal is approved and Federal Student Aid is reinstated; however, student must meet the provided Academic Plan by the end of the next payment period or be placed on SAP 3 and subsequently dismissed from JIU.
SAP3 Dismissal Student failed to meet Academic Plan while on SAP2 and subsequently is dismissed from program. Student may appeal the dismissal.

SAP Calculation and Timeframes

Maximum Timeframe

A student’s SAP status can only change during a payment period (aka: term or 16 weeks) in which the student is registered for one or more courses. Thus, a student’s SAP status will not change following a payment period of academic inactivity (e.g., students on voluntary leave). The student’s current SAP status remains unchanged until there is academic activity for evaluation; however, student inactivity is limited by the Continuous Enrollment Policy that will eventually lead to academic dismissal from JIU.

Students who have been dismissed or withdraw from their program of study for any reason and wish to be re-entered to their degree program will be re-entered at the same SAP status they were in when they left.

Students with “I” Incomplete grades at the end of their payment period (aka: term or 16 weeks) cannot be accurately measured for SAP. As a result, a student who fails to remedy his/her “I” grade by the next payment period will be subject to a Return to Title IV calculation (see Financial Aid). Once the student completes the incomplete course(s) and a final grade is issued, SAP will be calculated immediately.

Satisfactory Academic Progress (SAP) Notification and Appeal Instructions

SAP1 Status

Students who are placed on SAP1 Academic Warning are notified via email with the SAP1 Status Notification letter. These students have one payment period (aka: term or 16-weeks) to improve their academic progress or s/he will be placed on SAP2 status.

SAP2 Status

Students who were previously placed on SAP1 Academic Warning and fail to improve their academic progress during their next payment period then move to SAP2 status which can result in the loss of Federal Student Aid eligibility (if applicable). Students subsequently are notified via email with the SAP2 Status Notification letter which also includes directions for appealing the loss of their financial aid eligibility.

For an appeal, the student is asked to provide the reason why s/he failed to make SAP and what has changed that will allow the student to make SAP at the next evaluation. Students also can obtain SAP2 appeal instructions online in the student document center or from a Student Solutions Advisor. The student completes a packet that must be submitted within seven days from the date the SAP2 Status Notification email was sent to the student. Appeals are reviewed and determined by the Student Appeals Committee. The Committee determines an Academic Plan for each student that is based on the student’s calculated maximum time frame as well as the number of courses and grades the student would need to complete and to achieve during the next payment period. As long as the Academic Plan is determined to be reasonable and is in the best interest of the student, the Committee will approve the student’s appeal.

In the event that a student’s appeal is approved and Federal Student Aid is reinstated, the student will move to SAP2 Academic Probation and have one additional payment period (16-week parent term) to improve academic progress by following a prescribed academic plan furnished by his/her Student Solutions Advisor. Failure to meet the requirements of the academic plan will result in being moved to SAP3 status and facing the possibility of dismissal from JIU.

In the event that a student’s appeal is not approved or the student does not submit an appeal, the student will lose Federal Student Aid eligibility and will need to provide an alternative method of payment or be unregistered from all current and future courses. Those students who provide an alternative method of payment will remain on SAP2 and have one additional payment period (aka: term or 16 weeks) to improve academic progress and regain Federal Student Aid eligibility by following a prescribed academic plan furnished by his/her Student Solutions Advisor. Failure to meet the requirements of the academic plan will result in being moved to SAP3 status and facing the possibility of dismissal from JIU.

SAP3 Status

Students who previously were placed on SAP2 Academic Probation and fail to improve their academic progress during their next payment period then move to SAP3 status and lose their eligibility for Federal Student Aid (if applicable) and face dismissal from JIU. Students subsequently are notified via email with the SAP3 Status Notification letter, which also includes directions for appealing dismissal from the University. For an appeal, the student is asked to provide the reason how s/he is expected to finish each component of his/her program. Students can also obtain SAP3 appeal instructions online in the student document center or from a Student Solutions Advisor. The student completes a packet that must be submitted within seven days from the date the SAP3 Status Notification email was sent to the student.

In the event that a student’s appeal is approved and the student is reinstated, the student will remain on SAP3 status and have one additional payment period (aka: term or 16 weeks) to improve academic progress by following a prescribed academic plan provided by his/her Student Solutions Advisor. A student In SAP3 status is ineligible for Federal Student Aid and will need to provide an alternative method of payment. Failure to meet the requirements of the academic plan will result in dismissed from JIU.

In the event that a student’s appeal is not approved or the student does not submit an appeal, the student will be dismissed from JIU.

Version: 7
Last Updated:
Tue, 04/01/2014 - 12:49